Core Data Instructors

Overview Importing This File
Video Explaining This File Products That Use This File
Populating This File Next: Remove Instructors

Overview

This file assigns faculty to the sections they are teaching for a given term. It is used across Campus Labs products to build rosters in the Faculty Experience, assign permissions to section and student enrollment data, and provide a faculty dataset for analysis.

Video Explaining the Instructors File

Best Practices for Populating Instructors

Scope

Determine whether there are any instructor assignments that should be excluded from your imports to Campus Labs based on local practices or usage goals. These decisions should align with the scope decisions made in building the Course and Section files.

Data Relationships

The Instructors file references two identifiers that are defined in other files: SectionIdentifier and PersonIdentifier. These identifiers must either be present on the instructors assignment tables or be able to be mapped through another table or view to match the identifiers used in the Sections and Accounts files.

Instructor Role

This field should be populated with “Primary” or “Secondary” using case statements based on the data in the SIS.

Term Logic

Term logic for instructors depends on institutional policies and processes. Consider when instructors are added to sections, how many changes are made before the term begins, and whether you can automate a Remove Instructors file (see the section below). For example, if instructor assignments change frequently in the lead-up to the term and you are unable to automate removing instructors, it may be wise to begin loading instructors closer to the start of the term. If you can automate removal, consider loading them earlier to capture a more comprehensive view of processes on campus. Balance these decisions with an assessment of how long before the term faculty will need access to their rosters within the tools. The Instructor term logic should then run through the end of the term, so that any changes to instructor data that happen throughout this time period is brought over each night.

Suggested SIS Tables

Important Information About Importing This File

Import Order

Instructor data, like enrollment data, must be imported after the sections have been successfully imported.

Record Updates

In order to remove an instructor from a course section you must use the Instructor Removal file. 

Products That Use the Instructors File

Product Required Optional Not Applicable
Baseline - Rubrics     2000px-Checkmark_black.png
Beacon   2000px-Checkmark_green.svg.png   
Course Evaluations 2000px-Checkmark_green.svg.png    
Engage     2000px-Checkmark_black.png
Insight   2000px-Checkmark_green.svg.png   
Outcomes   2000px-Checkmark_green.svg.png   
Planning     2000px-Checkmark_black.png

 

Requirements for populating this file can be found in the Core Data Dictionary. 

Next: Remove Instructor 

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